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The Publication Scheme

Freedom of Information Act 2000
This publication scheme commits Bollington Town Council to make information available to the public as part of its normal business activities. The information covered is included in the classes of information (1 to 7) mentioned below, where this information is held by the Council. Most documentation can be accessed online (and where this is the case there are often links to the documents or relevant page), or a digital copy can be requested by email by contacting the Town Clerk.  Please get in touch if you need access to any of this documentation in an alternative format.

Class 1 Information - Who we are and what we do

 Organisational information, structures, locations and contacts

Type Availability
Who’s who on the Council and its Committees Available Online, by email or as a hard copy
Contact details for Parish Clerk and Council members Available Online, by email or as a hard copy
Location of main Council office and accessibility details Available Online, by email or as a hard copy
Staffing structure Available Online, by email or as a hard copy

Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.

Type Availability
Annual return form and report by auditor Available Online, by email or as a hard copy
Finalised budget Available Online, by email or as a hard copy
Precept Available Online, by email or as a hard copy
Financial Standing Orders and Regulations Available Online, by email or as a hard copy
Grants given and received Available Online, by email or as a hard copy
List of current contracts awarded and value of contract Hard Copy
Members’ allowances and expenses Hard Copy

Class 3 What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews

Type Availability
Neighbourhood Plan Available Online, by email or as a hard copy
Town Plan Available Online, by email or as a hard copy
Annual Report to Town Assembly Available Online, by email or as a hard copy

Class 4 – How we make decisions

Decision making processes and records of decisions

Type Availability
Timetable of Meetings Available Online, by email or as a hard copy
Agendas  and Minutes of Meetings Available Online, by email or as a hard copy
Reports to Council Meetings Available Online, by email or as a hard copy
Responses to consultation papers Available Online, by email or as a hard copy
Responses to planning applications On the Cheshire East Council Website Planning System, email or hard copy.

Class 5 – Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities

Policies and procedures for the conduct of council business:

Type Availability
Procedural Standing Orders Available Online, by email or as a hard copy
Code of Conduct Available Online, by email or as a hard copy
Associated Policy Statements Available Online, by email or as a hard copy
Committee and Sub-committee Terms of Reference Available Online, by email or as a hard copy

Policies and procedures for the provision of services and about the employment of staff

Type Availability
Internal Policies Relating to the Delivery of services Available Online, by email or as a hard copy
Equality and Diversity Policy Available Online, by email or as a hard copy
Health and Safety Policy Available Online, by email or as a hard copy
Recruitment Policies Available Online, by email or as a hard copy

Policies and procedures for handling information and requests for information:

Type Availability
Freedom of Information Act Policy Statement Available Online, by email or as a hard copy
Subject Access Request Policy Statement Available Online, by email or as a hard copy
Information Security Policy Available Online, by email or as a hard copy
Records Management Policies (records retention, destruction and archive) Available Online, by email or as a hard copy
Data Protection Policies Available Online, by email or as a hard copy
Communications Policy Available Online, by email or as a hard copy
General Complaints Policy Available Online, by email or as a hard copy
Schedule of Charges (for the publication of information) Available Online, by email or as a hard copy

Class 6– Lists and Registers

Any information we are currently legally required to hold in publicly available registers

Type Availability
Any publicly available register or list Available for Inspection at Town Hall
Assets Register Available as a Hard Copy
Register of Members’ Interests Available for Inspection at Town Hall
Register of Gifts and Hospitality Available for Inspection at Town Hall

Class 7 – The services we offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses

Type Availability
Allotments Available Online, by email or as a hard copy
Community Buildings Available Online, by email or as a hard copy
Land and Open Spaces Available Online, by email or as a hard copy
Street Fixtures and Furniture Available Online, by email or as a hard copy
Public Conveniences Available Online, by email or as a hard copy