Meeting Information

Agenda

Finance & Audit Committee meeting

held at the Town Hall SK10 5JR at 10.00am on Friday 25th September 2026.

Ruth Burgess, Town Clerk
21st September 2026

The press and public are welcome to attend.

Recording Notice
This meeting may be audio recorded by the Council for minute-taking purposes only. The recording will not be published and will be deleted once the minutes have been approved. Anyone attending who does not wish to be recorded should inform the Chair or the Clerk before the meeting begins.

Agenda

1. To receive and approve apologies for absence.
2. To receive any Declarations of Interest.
3. To receive any comments from the public on matters relevant to this Committee.
4. To approve the minutes of the Finance & Audit Committee held on 24th July 2026
   See Enclosures Pack
5.  To note any matters arising from the minutes.
6. To approve a Micro grant for An Evening of Remembrance at Bollington Civic Hall, the event is intended to provide a community evening of remembrance and will raise funds for veteran support organisations and the Poppy Appeal.
   See Enclosure Pack
7. To review the committees budget requests for 2027/2028
   See Enclosure Pack
8. To review the current budget status today for this financial year
   See Enclosures Pack
9. To review budget lines for next year, along with the criteria set.
   See enclosure pack
10. To note the date of the next meeting of this Committee.Friday 23rd October 2026 10am
    

    Part B

11. Exclusion of Press and Public To resolve to exclude the Press and Public in accordance with the Public Bodies (Admission to Meetings) Act 1960, in view of discussion of the following confidential business.
12. To review and note the Cancellations Policy for the Civic Hall and the cost to the Council, and resolution from the Facilities Committee Meeting
    See Separate Enclosure Pack

Minutes

Minutes of the Finance & Audit Committee

Held at the Town Hall on Friday 25th September 2026 at 10.00am

Present: Cllr: Alison Rodwell, Dickie Fletcher, Brian Perkins, Peter Kennedy
Officer: Ruth Burgess Town Clerk and RFO

Public: 2 members of public in attendance regarding micro grant application.

FA 66/26 – To receive and approve apologies for absence
Apologies were received from: Cllr Jon Weston due to holiday commitments
RESOLVED: To accept the apologies

FA 67/26 – To receive any Declarations of Interest
RESOLVED: That there were no declarations of interests received.

FA 68/26 – To receive any comments from the public on matters relevant to this Committee

RESOLVED: To receive comments from Mr Ben Moorehouse regarding the live Micro Grant application with Bollington Town Councill, he informed members of the request and event he and others will be putting on in November at the Civic Hall- An Evening of Remembrance,

FA69/26 – Approved to move Agenda Item 6 To approve the  micro grant for An Evening of Remembrance, to this point with in the meeting
RESOLVED: To accept to move agenda item.

FA 70/26 – To approve a Micro Grant for An Evening of Remembrance at Bollington Civic Hall

Members considered the Micro Grant application for An Evening of Remembrance at Bollington Civic Hall. The event is intended to provide a community evening of remembrance and raise funds for veteran support organisations and the Poppy Appeal.

RESOLVED:  To provide a £200 grant for the Evening of Remembrance and the Civic Hall, using the lower figure of Civic Hall Hire charge for a charity.

FA 71/26 – To approve the minutes of the Finance & Audit Committee held on 24th July 2026

The minutes of the meeting held on 24th July 2026 were considered.
RESOLVED: To confirm the minutes as a correct record and signed by the Chair.

FA 72/26 – To note any matters arising from the minutes
RESOLVED: No current matters arising.

FA 73/26 – To review the Committee’s budget requests for 2027/2028
Members reviewed the Committee’s budget requests for 2027/2028.
Discussion included current comments received from committees

RESOLVED: to provide feedback to all committee chairs on the tightness of current budget lines and budget lines going into next year, and to look at their current budget in fine detail.

FA 74/26 – To review the current budget status for this financial year
Members reviewed the current budget position for the 2026/27 financial year.

Discussion included:

• Current income and expenditure position.
• Variances against budget.
• Current financial commitments and forecast expenditure.
• Reserve and cash-flow position, where applicable.

RESOLVED: Thanks to Cllr Brain on the breakdown on forecasting that he has shared with the committee to help with a clearer understanding on the current status of the BTC Budget.

FA75/26 – Approved to move Agenda Item 11 and 12 (Part B) , to this point with in the meeting
RESOLVED: To accept to move agenda item.

Part B

FA 76/26 – Exclusion of Press and Public

Members considered the exclusion of the Press and Public in accordance with the Public Bodies (Admission to Meetings) Act 1960, in view of the confidential business to follow.

RESOLVED: To exclude press and public from the following agenda items.

FA 77/26 – To review and note the Cancellations Policy for the Civic Hall and the cost to the Council, and resolution from the Facilities Committee Meeting

Members reviewed the Civic Hall Cancellations Policy, the cost to the Council and the relevant resolution from the Facilities Committee Meeting.

Discussion included: To agree with the Facilities resolution of: For the Clerk and a Council member to speak to the Users regarding the changes in the Cancellation policy to 5 Working days. Clear understanding of why the current process does not meet the Councils expectations and financial restraints.

FA 78/26 – To review budget lines for next year, along with the criteria set

Members reviewed the proposed budget lines for 2027/2028 against the criteria set.

Discussion included: The committee went through the Enclosure pack attachment budget spreadsheet, and prepared changes to the following budget lines:

• Civic Hall Income
• Elections
• Further information required on Newsletter costings
• Civic hall Utilities
• Town hall utilities
• Mayoral Expenses
• St John Church
• Grants
• BHL Land Transfer
• Transport Initiatives
• Town Hall RMI
• Town Van
• Civic Hall RMI

RESOLVED: Recommended changes to be sent to the committee with new proposed figures, a recommended review of the Library Contract at the next full Council meeting,

RESOLVED: That the Finance and Audit committee review of 2027-2028 budget to go to November Full Council as a target date.

FA 79/26 – Date of Next Meeting

Members noted that the next meeting of the Finance & Audit Committee will take place on:

Friday 23rd October 2026 at 10.00am

RESOLVED: That the date of the next meeting to brought forward to allow further time for budget review. Date resolved as 16th October 2026 at 10am.

Meeting closed at: 11.30am