Meeting Information

Agenda

Facilities Committee meeting held on Friday 29th May 2026 at 10.00am

To the Town Council’s Facilities Committee
Cllrs: A Williams, J Weston, D Fletcher, B Perkins, M Simmons, N Pemberton
You are hereby summoned to a meeting of the Facilities Committee to be held at
Bollington Town Hall, SK10 5JR at 10.00am on Friday 29th May 2026

Ruth Burgess Clerk
Dated 22nd May 2026

The press and public are welcome to attend.

Agenda

1. To receive and approve apologies for absence.
2. To receive any Declarations of Interests.
3. To note the new Chair and Vice Chair of the Facilities Committee as
   approved at the Annual Council Meeting on 12/05/26:
   a. Chair: Cllr Brian Perkins
   b. Vice Chair: Cllr Dickie Fletcher
4. To receive public comments on any matter relating to this Committee’s
   work.
5. To receive and approve the minutes of this Committee’s meeting of
   20th March 2026
   See Enclosure Pack
6. To receive any updates from the minutes.
   a. Power source for the Borrowers Cabin
   b. Civic Hall Hearing Loop
   c. Live streaming of meetings
7. To review and accept the Facilities Committee objectives
   See Enclosure Pack
8. To receive feedback from members on the committee’s effectiveness:
   a. What went well?
   b. What would be improved?
   c. What should we do more of?
   d. What could we do less of?
9. To receive a verbal update on vandalism at the Adlington Public toilets
10. To receive an update on the Pool Bank car park EV chargers.
    See Enclosure Pack
11. To approve the minutes of the Civic Hall Working Group 27th April 2026
    See Enclosure Pack
12. To approve the Civic Hall Improvement Quotes
    a. Painting of foyer, adjoining doors, office window frame, and ladies’ toilets
    b. Foyer Floor
    c. External Signage
    d. Internal Signage
    e. Noticeboard
    See Enclosure Pack
13. To update the committee on the works for hive installation at the Civic Hall
    as approved by the Clerk
    See Enclosure Pack
14. To receive a report on insulating the Town Hall loft space and agree next
    steps.
    See Enclosure Pack
15. To agree to ongoing room hire at the Town Hall to community groups.
16. To note the date of next meeting
    31st July 2026 10am at the Town Hall.

Minutes

Minutes of the Facilities Committee meeting on Friday 29th May 2026 at 10.00am

held in Bollington Town Hall

Those present:
Cllrs: Dickie Fletcher, Nancy Pemberton, Brian Perkins, Angela Williams (arrived
10.16am). Also present: Cllr Alison Rodwell (departed at 10:13am)
Chair: Cllr Brian Perkins
Officer: Harriet Worrell – Town Manager

FA33/26 To receive and approve apologies for absence.
Cllr Martin Simmons due to being on holiday.
Cllr Jon Weston due to being on holiday.

FA34/26 To receive any Declarations of Interests.
None.

FA35/26 To note the new Chair and Vice Chair of the Facilities Committee as
approved at the Annual Council Meeting on 12/05/26:
a. Chair: Cllr Brian Perkins
Noted.
b. Vice Chair: Cllr Dickie Fletcher
Noted.

FA36/26 To receive public comments on any matter relating to this Committee’s
work.
The were no members of the public present.

FA37/26 To receive and approve the minutes of this Committee’s meeting of
20th March 2026.
RESOLVED: That the minutes were approved as an accurate record.

FA38/26 RESOLVED: To move to agenda items 11 and 12.

FA39/26 To approve the minutes of the Civic Hall Working Group 27th April
2026.
RESOLVED: That the minutes were approved as an accurate record.
It was noted that the Civic Hall Working Group was dissolved at the Annual Council
Meeting on 12/05/26.

FA40/26 To approve the Civic Hall Improvement Quotes.
a. Painting of foyer, adjoining doors, office window frame, and ladies’ toilets
RESOLVED: That the quote of £2340 for labour and £425 for materials is approved.
b. Foyer Floor
RESOLVED: That the quote of £1,100 is approved. Mid grey (colour code 6325) was selected by the committee.
c. External Signage
RESOLVED: That the quote for Option 1 at £104.90 is approved.
d. Internal Signage
RESOLVED: That the quote of £368.10 is approved.
e. Noticeboard
RESOLVED: That the magnetic board is approved.

FA41/26 To receive any updates from the minutes.
a. Power source for the Borrowers Cabin A double socket has been installed. Bollington Borrowers has expressed its gratitude.
b. Civic Hall Hearing Loop
The loop was installed and commissioned week commencing 25th May and is ready for use. Cllr Brian and Cllr Alan to be invited to test.
c. Live streaming of meetings
The Town Manager is awaiting delivery of the equipment. Cllr Rich to assist with the setup. It was noted that Full Council at its meeting on 02/06/26 is considering the recording of meetings.

FA42/26 To review and accept the Facilities Committee objectives.
RESOLVED: That the Facilities Committee objectives are approved. It was agreed that in order to meet the objective of ‘Manage the Civic Hall as a flagship resource’ more improvements/investment are necessary.

FA43/26 To receive feedback from members on the committee’s effectiveness:
a. What went well?

• Councillor visit to the Civic Hall to see firsthand the facilities and contribute to a condition assessment
• Progress on improvements and maintenance
• Addressing lack of investment in the Civic Hall in previous years
• Acknowledging the importance of and the steering of improvements to the
  Civic Hall to enhance its marketability.
  b. What would be improved?
• Communications on facility improvements to demonstrate to the community
  the Council is taking care of its assets
  c. What should we do more of?
• More communications of the Council’s investment in its assets
• Further improvements to the Civic Hall
  d. What could we do less of?
• No suggestions
  RESOLVED: That following completion of this phase of works, the Facilities
  Committee visits the Civic Hall to recommend further improvements.

FA44/26 To receive a verbal update on vandalism at the Adlington Public toilets.
The Town Manager advised the committee on repeated graffiti vandalism and paper
wadding which costs the Council in time and money to clean.
RESOLVED: That social media is used to highlight that:
i. the public toilets are a valued community asset
ii. the financial impact of vandalism
iii. an implementation of a public charging mechanism if the vandalism continues.
The Town Manager was asked to seek an update from Cheshire East Council on
plans for the Recreation Ground toilet block.

FA45/26 To receive an update on the Pool Bank car park EV chargers.
Members were advised the original contract with Connected Kerb has lapsed and a
new one is being prepared. The Town Manager to determine ownership of the 4 EVC parking bays and share the original contract with the Facilities Committee.

FA46/26 To update the committee on the works for hive installation at the Civic
Hall as approved by the Clerk.
RESOLVED: That the installation of the hive is approved.

FA47/26 To receive a report on insulating the Town Hall loft space and agree next steps.
RESOLVED: That quotes are sourced for asbestos encapsulation.

FA48/26 To agree to ongoing room hire at the Town Hall to community groups.
RESOLVED: That the complimentary room hire continues to be made available to
community groups.

FA49/26 To note the date of next meeting.
31st July 2026 10am at the Town Hall.
Meeting closed at 10.52am